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The format for foreign donors & local donors might vary but most of them follow the same format based on Logical Framework Analysis model, which consist of the following topics:
Cover letter- one should always write the cover letter on the letter head of the organization signed by the competent authority. The cover letter ideally should not be more than one page. It should be addressed to the concerned person with his/her name, designation & address.
The first paragraph should have few introductory lines about the organization, its aim & vision. The second paragraph should be about the proposed project with its goal, target group (preferably quantifiable) & target area. One should also clearly state the amount of fund/grant seek by the donor agency. At last add two or three lines for thanking the organization & request for their response. The letter should include the contact information of the organization with its email id, website, mobile/landline numbers etc.
Cover page- It should have the title of the project with the tag line, which is generally the vision of the organization for encountering the proposed problem. It can be made pictorial by adding a picture of the activities of the organization with the target population on the same problem or any other relevant picture. At the end of the page it should have the name of the submitting agency with its contact info & logo and name of the donor agency with its concerned wing/branch etc.
Project summary- One should include a one page summary of the project at the beginning of the proposal. It should give a brief overview of the project to the donor/funder, with clearly indicating depth of the problem, target group, target area, total funding amount requested, the innovative solution to the problem and organization’s credibility to address the problem.
