Deadline: 3 January 2016
World Food Programme (WFP) is currently seeking applications from the eligible applicants for the post of Business Support Assistant in Aden, Yemen. The duration for the post is of 12 months.
The WFP is the world’s largest humanitarian agency fighting hunger worldwide.
Key Jobs Responsibilities
The Business Support Assistant will perform the following functions-
- Extract and input data from various sources in the human resources database.
- Respond to human resources queries from staff in the Sub-Office and elsewhere in the Programme.
- Ensure that salary, overtime; hours of work, leave policy, entitlement, health insurance and detailed Terms of Reference are comprehensively included within the body of all Letters of Employment offers.
- Review supporting documentation for processing various actions; answer a variety of enquiries and supply readily available information from office files, databases, liaising with other offices as appropriate.
- Verify benefits and other human resources related claims for accuracy and conformance with human resources rules and regulations.
- Draft routine correspondence and initiate process for the preparation of all staff support documentation (visas, identification cards, UN Laissez Passer, bank accounts, etc…); and organize relevant UN documentation process, as required.
- Assist supervisor in monitoring the contractual status of all staff on various appointments based on immediate location or within the office’s mandate; and monitor within grade service increment schedules and ensure the timely preparation and issuance of contract renewals and personnel action forms.
- Check and maintain attendance registers, leave reports, DSA forms and other forms and reports.
- Check and maintain personnel files for all staff at location, ensuring all documentation is complete and maintain and update confidential personnel information and documents, and ensure relevant documents are kept in their respective files.
- Search for, retrieve, compile, assemble and archive a variety of human resources statistical data from computer files, records, reports or from other sources for external use.
- Collect and maintain information on commercial, private and inter agency training schedules and institutions (course schedules, curricula, and cost).
- Assist in the preparation of HR reports; draft routine correspondence and arrange for briefings and debriefings and take notes at meetings.
- Ensure that FAO and WFP issued human resource and personnel policy manuals, rules, regulations, guidelines, and circulars, are updated and filed regularly.
- Perform other related duties as required.
Eligibility Criteria
Applicants must have-
- At least four (4) years of progressively responsible experience including two (2) years’ experience in human resources activities.
- Experience with the UN common system or International NGOs will be an advantage.
- Completion of secondary school education.
- A post-secondary certificate or supplementary course(s) related to Human Resources or Administration is desirable.
- Fluency (Level C) in both oral and written communication in English and Arabic.
How to Apply
Applicants must submit their applications through online process.
For more information, please visit WFP.
