The update of the manual is the responsibility of the human resource department head and approved by the chief functionaries of organization. The committee must ensure that:
a) The manual is kept up-to-date
b) The manual continues to set out the procedure that must be followed in the operation of the system and procedures
c) Sufficient copies of manuals are available
d) Amendments to the manual are properly authorized and communicated to concerned parties immediately. It is envisaged that, it may be necessary to amend the manual every year to accommodate any changes. The human resource committee must ensure that there is a list of all the persons to whom the manual has been issued so as to ensure that the amendments issued are completed promptly.
Each amendment to the procedures manual must be given a unique code and dated, the human resource manager is responsible for ensuring that each procedure issued has been properly amended.
