Monitoring and Evaluation Plan in the Proposal for USAID’s Saving Lives at Birth

Monitoring and evaluation are two parts of a practical plan of a proposal to show the reviewers that how you can manage to keep your project moving towards the correct direction, and you can send reports based on the monitoring and evaluating data to the reviewers and the USAID at the end of each stage and the project, and thus this section is of great interest of reviewers. A well-designed monitoring and evaluation section will provide steps and methods to the project staff on how to measure, monitor, and evaluate the ongoing project activities and results. It will offer firsthand information to the project chief staff and director for programmatic decision making and possible activity modifications on different project stages. The time schedules of monitor and evaluation have to be set up as regular as either monthly or quarterly for the monitoring, and semi-annually and annually for the evaluation. The semi-annual and annual evaluation reports will be great interests of the project board members, the reviewers and the communities.

The monitoring processes will use the indicators to measure the results of outputs, outcomes, and impacts to track an ongoing project, to make sure that the project is progressing, and to offer useful data and information. The monitoring data will contribute to the evaluation, and the evaluation can go in-depth analyzing of the data towards the objectives and goal of the project. The financial costs of the monitoring and evaluation section of tools and personnel should be included in the project budget.

The monitoring and evaluation should be described by a few sentences to answer these questions, and the schedules should be included into the same Gantt chart in the activities section to reduce volume: